santosSOLUÇÕES DE TECNOLOGIA
Management and productivity · Recife, Brazil

Electronic document management (DMS) for businesses

A contract lost in the wrong folder, three versions of the same file, approvals stuck in email. With a DMS, your company's documents are organized, secure and easy to find.

Organize my documents Request a free assessment
  • No-obligation conversation
  • Proposal with clear pricing
  • In Recife since 2015
The problem

Disorganized documents cost time every single day.

Files scattered across folders, email and paper make the team work harder to get less done.

Lost time

The team spends hours hunting for files in folders, email and paper.

Version mistakes

Someone uses an old file and the error reaches the customer.

Access risk

Confidential documents open to people who shouldn't see them.

Every day it stays unsolved is a day of risk for your business.

Organize my documents
The Santos solution

One secure place for all company documents.

We implement the DMS, organize folders by department, define who can access what and build the approval workflows your company uses.

Organize my documents

What's included

  • Digital organization by folders and categories
  • Access control by user and department
  • Review and approval workflow
  • Fast search by content and history
  • Remote access from the browser
How it works

From first contact to a working solution.

You follow every step and know what is being done.

  1. Assessment

    We learn how documents move around today.

  2. Structure

    We set up folders, categories and permissions.

  3. Workflows

    We configure document review and approval.

  4. Training

    We prepare the team to use it day to day.

Before and after

What changes for your company.

TodayWith Santos
Scattered filesEverything in one place
Several versions of the same documentVersion control
Approval by email and paperDigital approval
Folders open to everyoneAccess by user and department
Companies served by Santos
  • Acender Engenharia
  • A Geradora
  • GMR Projetos Estruturais
  • Gala IT
  • PMI Foods
  • Metalúrgica MOR
  • Engeconsult
Why Santos

Whoever looks after your technology has to be someone you trust.

  • In Recife since 2015Serving small and mid-sized companies in Pernambuco for more than 10 years.
  • Certified teamISO/IEC 27001, ITIL® and Fortinet FCF and FCA. AWS and Fortinet partner.
  • You see the resultsClear reports on what was done and what changes.
ISO/IEC 27001ITIL®Fortinet FCFFortinet FCA
Organize my documents
Frequently asked questions

Questions about Document management (DMS).

Didn't find yours? Ask us on WhatsApp.

Does a DMS replace the shared folder?

Yes, with advantages: versions, permissions, content search and a history of who changed each file.

Can paper documents be included?

Yes. Scanned documents go into the DMS and are organized alongside digital ones.

Does it work outside the office?

Yes. Access is through the browser, with sign-in and permissions.

Related solutions

They work even better together.

Service Desk

Requests, assets and contracts on record, with deadlines and reports.

Explore the solution

Business email and domain

Email with your company name, plus spam filtering, antivirus and backup.

Explore the solution

Information security (SIEM)

Alerts on suspicious activity and access logs that support LGPD compliance.

Explore the solution
Free assessment

See how your documents could be organized.

We learn how files move around today and show the right structure for your company. You leave the conversation knowing what to do and what it costs.

  • A review of your company's current setup
  • What to fix first and what can wait
  • A proposal with clear scope and pricing, if it makes sense
I'd rather talk on WhatsApp +55 81 99212-5873

Request your assessment: Document management (DMS)

Free and with no obligation. A Santos specialist will reply on WhatsApp.

Document management (DMS) · No-obligation conversation Organize my documents